It’s 2021. If you’re not already a paperless business, you’re behind the times. Is it really worth investing your resources into getting rid of your paper files, and taking everything online?
There are various organisations that still require printed documentation such as governmental and legal agencies. If you wanted to access computer files from way back, it wasn’t possible before, so businesses kept record of files for years, but this has changed. For some reason, many people still enjoy printing and working with paper, they like how it feels and how they can view their work, but it’s time to move ahead with the times. Some believe paper is cheaper until you start adding in the printing costs.
Saving money – Think what you spend on printers, ink, postage, physical storage. All of that will just disappear. When you switch to paperless, you’ll save an average of R1,000 per employee, and that depends on how often they print.
Increased data security – From everything being online. Your data/files can be encrypted, locked behind passwords and protected by security software. Can you keep your paper files as secure? Probably not. And, just in case you need more incentive; your office will look so much tidier.
Save the environment – The average employee uses 10,000 sheets of paper a year, so cutting that out will save a small forest.
Easier access – Your business is a lot more organised. Your documents will be easier to find, which means no more time wasted hunting through paper files. And you can access them from wherever you are.
Disaster recovery – If your files had to catch fire and burn up, you would lose all those records if there were no backups.
Of course, it does require a time and resource to create a paperless business. But once you’ve done it, you will definitely be glad you did. Can we help you get started? Here’s some useful tips to get going.
Contact us now for assistance.